Successful project management involves using the correct tools and techniques in today’s world. These two items will make managing your tasks easier and more efficient.
Many studies have shown that utilizing the correct project management tools and strategies can boost your overall performance, productivity, and even enjoyment at work.
We hope that by reading this article, you will better understand all of the famous and valuable project management tools and strategies that firms are using worldwide.
We’d also go through how managers may implement these strategies with the correct tools tailored to their specific needs.
So, without further ado, let’s start discovering all the project management tools and techniques that will benefit your team and make your work processes more manageable.
Table of Contents
5 Best Project Management Tools:
JIRA is a cross-platform issue and bug tracking application with comprehensive project management features.
- Plan sprints and create user stories and issues.
- Distribute responsibilities among your software team.
- Prioritize and discuss the work of your team.
- Communication within your team should be centralized.
- Get real-time updates on your team’s progress.
JIRA is unique because it was created specifically for software development teams, making it the ideal IT project management solution.
Pricing: Free trial; premium plans start at $7.50 per month per user.
Asana integrates project management, file storage, and collaboration features to let teams manage projects without email.
- Tasks and team responsibilities
- Timelines and roadmaps for projects
- Bug reports and sprints are filed and tracked as milestones and team progress.
- Dashboards for projects to gain a quick insight
This tool is unique because it is a simple-to-use tool with a simple style that’s perfect for small teams working on uncomplicated tasks.
Pricing: Free for up to 15 people, with premium subscriptions starting at $13.49 per month per user.
ProofHub is a project management application that replaces traditional emailing and many other tools by combining several project management elements into one spot.
- Highlights include:
- User roles have been assigned.
- Discussions and talks with a group of people on the internet
- Assignments and task delegation
- Reporting and keeping track of the project’s history
- Safe file storage
This tool’s user interface is straightforward and well-designed, allowing the team to interact more effectively.
Pricing starts at $45 per month.
GanttPRO is a project management program. GanttPRO is one of the most popular projects management tools, with over 250k users worldwide.
It allows you to create project plans and timetables, measure activity, manage budgets, adhere to deadlines, and organize efficient cooperation all in one spot.
- Keep all resources engaged to keep the workload balanced.
- Comments, attachments, and notifications are all examples of collaboration.
- Gantt charts and a board view are available in the workspace.
- Easy-to-use project templates
Pricing: Team plans start at $7.99 per user per month (billed annually).
Zoho Projects is a project management software.
Zoho Projects is a well-known project management solution that can assist teams in streamlining their impending work and duties.
- Multiple tasks and milestones are listed in task lists.
- Timesheets and time tracking
- Charts show how a project is progressing.
- Management of documents and files
This tool is unique because to handle practically every aspect of your firm in one system, Zoho projects may be combined with Zoho CRM and other applications.
Pricing: Starting at $20 per month per user.
10 Most Commonly Used Project Management Techniques
Project management approaches are essential in determining the organization, job allocation, resource utilization, and, in some cases, the project’s fate. A project manager and their team might follow several project management strategies.
We’ve gathered the finest of the best for you today to grasp what they’re all about and how you can put them into action.
1.) Waterfall/ Linear Model
This is one of the most basic, and not to forget, earliest project management strategies available. It’s also known as the Software Development Life Cycle (SDLC), and it focuses on creating a solid plan and executing it efficiently.
Because the Waterfall process is sequential, one activity must be finished before the next in the pipeline can begin. All requirements must be stated at the outset so that the project plan may be properly planned and organized.
2.) Critical Path Method
The Critical Path Method for project management and visualizing the project plan entails outlining all of the sequential steps that will assist you in achieving the result.
While determining the most efficient approach to the end goal, you may discover that other paths lead to the same destination.
However, using this project management strategy always takes the shortest route. As a result, while using the Critical Path method, you choose the plan with the fewest milestones and the shortest time to complete the project.
It’s a PERT that focuses on strategic planning and sound decision-making.
The Agile technique includes the Scrum framework. Scrum allows teams to focus on simple goals and clients’ immediate needs.
This strategy can help you utilize effective communication, teamwork, and development speed in a project.
A team is frequently headed by a scrum master, also known as a Subject Matter Expert (SME), responsible for instilling the Agile methodology’s ideals throughout the team.
As a result, the team can facilitate seamless cooperation and a goal-oriented mindset in which team members can offer correct and timely outcomes.
4.) Work Breakdown Structure (WBS)
A work breakdown structure (WBS) breaks down extensive project activities into smaller, more manageable tasks that you and your team may readily comprehend and finish.
Based on the levels and task dependencies, the work would then be divided into work packages.
WBS can be used as a project management methodology, but it can also be used as a tool, depending on your method.
You will be able to understand all of the actions and resources required to complete the final delivery.
Where do you begin? Begin by defining the project’s final product and then the tasks you and your team will need to execute to finish the project.
Make work packages out of the tasks. Only come to a halt if you’re confident you won’t be able to break down the lowest-level work packages into smaller bits of work.
5.) Agile Project Management
One of the most prominent project management strategies is the agile methodology. It employs the sprint approach’ which divides a project into sprints or cycles.
This methodology promotes flexibility and collaboration because the term “agile” refers to the ability to move fast and respond to changes.
It’s widely used in software development, and it’s appropriate for small software projects that demand regular communication and collaboration to get new results.
6.) Adaptive Projects Framework (APF)
Adaptive project management (APM), also known as adaptive project framework (APF), is a hybrid of Agile project management and change management.
It enables the team to implement fail-safes and fallback mechanisms to ensure that the project continues to function smoothly with one successful iteration after another.
The Adaptive Project Framework, like the Agile approach and all that the Scrum framework encompasses, is based on the idea that improvements must be made as soon as a setback is detected.
This project management strategy aids in the implementation of modifications as quickly as feasible and modifies the game plan as soon as a blockage is detected.
7.) Program Evaluation and Review Techniques
The Program Evaluation and Review Technique (PERT) is a fantastic software management technique used in a wide range of fields and industries.
This technique helps the development team visualize the entire process and its results on PERT charts by facilitating the project with pretty sophisticated and unbelievably thorough planned scenarios.
This technique’s primary feature is that it thoroughly examines the tasks that are completed inside the project.
This enables the team to keep track of their developing initiatives and address their shortcomings.
Projects with many non-routine tasks and constantly changing stakes are best suited for the Program Evaluation and Review Technique.
In addition, the needs for these projects may change as a result of circumstances or a variety of reasons, but PERT can handle them all.
8.) Extreme Project Management
The Extreme Project Management technique takes a more accessible and optimistic approach when it comes to project planning.
It highlights the importance of an open attitude, a less rigid organizational culture, and a less severe and deterministic management style.
The XPM technique is frequently employed in large projects with a high level of complexity and uncertainty.
This is because the project involves many uncertain and unpredictable aspects that must be addressed.
9.) Rational Unified Process (RUP)
RUP is a fantastic framework explicitly created for the software industry, allowing software development teams and the projects they work on to profit from it and achieve the best possible results.
The Rational Unified Method recommends using a sequential or iterative development process, similar to the Waterfall technique, with one exception: the feedback collected for the project’s improvement in future iterations is collected directly from the end-users.
The RUP approach is used in software development projects where the entire process is broken down into sections, and end-user feedback and satisfaction are critical to the project’s success.
10.) Event Chain Methodology
The team works on defining events, milestones, tasks, and more while using the Event Chain Methodology. In addition, the team determines and outlines the relationship between the functions.
This helps to make everything easier. It’s similar to putting a risk management plan that the project manager has put in place.
It assists in ensuring that all aspects of the project, deadlines, and schedules are met. It’s a technique primarily utilized for network analysis and risk management.
Project management is a fascinating field of work because it offers a variety of project management tools and techniques that allow you to effectively analyze and control your project.
As you see fit while keeping a close eye on multiple dependencies and critical factors to achieve the desired results that will benefit your company and impact your business metrics.
Project management tools and procedures define the workflow and how the project will take shape, but it’s up to the tools to put those strategies into action and assist you in achieving those beautiful results.
So start looking for the ideal tools and approaches to help you with your endeavor.